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Form 25A-337: Similar to the 25A-336, this form is also used for reporting payments made to disadvantaged businesses. It focuses on subcontractor performance and includes sections for project details and payment summaries.
Form 25A-338: This document tracks the utilization of minority and women-owned businesses in federal contracts. It shares a similar structure and requires details about payments and project participation.
Form 25A-339: Used for annual reporting of disadvantaged business participation, this form parallels the 25A-336 in its requirement for accurate reporting and verification of information provided.
Form 25A-340: This form is intended for documenting the outreach efforts made to engage disadvantaged businesses. Like the 25A-336, it requires detailed information about the entities contacted and the nature of the outreach.
Form 25A-341: This document serves to report on the progress of contracts involving disadvantaged businesses. It has a similar format, emphasizing the importance of accurate data and timely submission.
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Form 25A-342: This form is utilized for compliance reporting on disadvantaged business participation. It mirrors the 25A-336 in its focus on payments made and requires certification from the contractor regarding the accuracy of the information.
Dos and Don'ts
When filling out the 25A 336 form, it's important to keep a few key points in mind. Here’s a list of things you should and shouldn't do:
- Do read the instructions carefully before starting the form.
- Do ensure all information is accurate and complete to the best of your knowledge.
- Do submit the form by the 15th of the month following the reporting month.
- Do sign each page if additional copies are used.
- Don't provide false or misleading information; this can lead to serious consequences.
- Don't forget to include all necessary attachments or additional pages if required.
By following these guidelines, you can help ensure a smoother process when dealing with this important form.
Guide to Writing 25A 336
Completing the 25A 336 form requires careful attention to detail. This form must be submitted to the Civil Rights Office (CRO) by the 15th of the month following the reporting month. Ensure that all information is accurate and complete, as any discrepancies may result in further action by the Alaska Department of Transportation and Public Facilities.
- Enter the reporting month and year: Fill in the month and year for which you are reporting payments.
- Provide the project name and project number: Clearly state the name and corresponding project number.
- Fill in the prime contractor's name: Enter the name of the prime contractor responsible for the project.
- Affirm the accuracy of the information: The undersigned must affirm that the information provided is accurate and complete.
- Complete the preparer's information: Enter the name, title, signature, and date of the person preparing the report.
- List subcontractors: For each subcontractor, fill in the firm name, bid items paid, agreed amount, amount paid this period, amount paid to date, percentage of work completed, and whether final payment has been made.
- Include additional pages if necessary: If more space is needed for subcontractors, use copies of the second page and ensure the contractor signs each sheet.
- Provide information for manufacturers, brokers, and regular dealers: Enter the necessary details for each category as applicable, including firm name, product, amount paid, and final payment status.
- Indicate if additional pages are attached: Mark yes or no regarding additional pages.
Documents used along the form
The 25A 336 form is essential for reporting payments made to disadvantaged business enterprises (DBEs) under federal-aid contracts in Alaska. Alongside this form, several other documents are often required to ensure compliance and transparency in the reporting process. Below is a list of these documents, each serving a specific purpose.
- DBE Certification Application: This document is submitted by businesses seeking to be recognized as disadvantaged business enterprises. It includes information about the business structure, ownership, and financial status.
- Contractor's Affidavit: This affidavit is a sworn statement from the contractor affirming that all information provided regarding payments to DBEs is accurate and truthful.
- Monthly Payment Report: This report details all payments made to subcontractors, including DBEs, during the reporting period. It is used to track financial transactions and ensure compliance with contract requirements.
- Subcontractor Agreements: These agreements outline the terms and conditions between the prime contractor and the subcontractors. They specify the scope of work, payment terms, and responsibilities of each party.
- DBE Participation Plan: This plan outlines how the contractor intends to meet the DBE participation goals set forth in the contract. It includes strategies for outreach and engagement with DBEs.
- Final Payment Certification: This document is required at the completion of the project. It certifies that all payments have been made to DBEs and confirms that the contractor has fulfilled all obligations.
- Notice to Quit Form: For landlords needing to inform tenants, the official Notice to Quit guidance is pivotal in outlining the steps to legally terminate a tenancy.
- Compliance Review Documents: These documents are generated during compliance reviews to ensure that the contractor is adhering to federal and state regulations regarding DBE participation.
- Annual DBE Utilization Report: This report summarizes the contractor's utilization of DBEs over the course of the year. It provides insights into the effectiveness of the contractor's outreach and engagement efforts.
Each of these documents plays a vital role in maintaining accountability and promoting fairness in the contracting process. Understanding their purpose can help ensure compliance and foster positive relationships between contractors and disadvantaged business enterprises.